We are looking for a Junior Vendor Payment Specialist, who would like to be part of our international team.

The Junior Vendor Payments Specialist supports the company’s vendor payment processes by performing daily operational activities, preparing payments and handling related administrative and reconciliation tasks. The purpose of the role is to ensure accurate and timely execution of payments in line with defined processes, under the guidance of the Senior Vendor Payments Specialist.

The activities of the Junior Vendor Payment Specialist include - but are not limited to - preparing payment data, matching invoices and credit notes, supporting vendor balance reconciliations and preparing payment lists and reports. The Junior Vendor Payments Specialist also actively supports payment-related communication with vendors and internal teams, while complex issues and final ownership remain with the senior role.

• Payment preparation
  Prepares vendor payments in Medius Pay and Navision, compiles payment run lists and supports the creation of payment files.
• Invoice and credit note matching
  Matches debit invoices and credit notes, prepares offset lists and ensures that vendors are paid based on the net outstanding balance.
•  Vendor balance support
  Prepares and gathers data for vendor statement reconciliations and identifies discrepancies between supplier records and the Accounts Payable ledger.
• Master Data support
  Collects vendor bank detail changes, checks required documentation and forwards them to the Vendor Master Data Team.
• Support of vendor and internal communication
  Supports payment-related communication with vendors and internal teams by gathering data, preparing status updates and assisting in the investigation of payment issues under the guidance of the Senior Vendor Payments Specialist.
• Reporting and administration
  Prepares basic payment and open balance reports for the Senior Vendor Payments Specialist.
• Issue identification and escalation
  Identifies payment errors or discrepancies and escalates them to the Senior Vendor Payments Specialist for further investigation.
• Process compliance
  Works in line with defined payment processes and internal controls, supporting an accurate and auditable operation.
• Process Back-up/Replacement
• The Junior Payment Specialist receives comprehensive training that enables him/her to support and back up his/her senior colleague across the entire end-to-end Accounts Payable process.

• Bachelor’s degree in Accounting, Finance or Business Administration is preferred
• Internship, traineeship, or junior role involving invoice processing, payment execution, or vendor data maintenance
• 0–2 years of experience in Accounts Payable, vendor payments, or a finance/shared services environment is an advantage
• Basic exposure to end-to-end Accounts Payable or Procure-to-Pay (P2P) processes
• Experience handling vendor or internal stakeholder inquiries
• Experience working with financial data, accuracy controls, and deadlines
• Knowledge of SOX or internal control frameworks
• Prior experience supporting audits or compliance checks Microsoft Office proficiency, strong knowledge of Excel
• Experience with any major integrated ERP platform (i.e. SAP, Oracle) is a plus
• Strong attention to detail and high level of accuracy
• Basic accounting knowledge (invoices, GL, cost centers, taxes)
• Good organizational and time-management skills
• Ability to follow standardized processes and internal controls
• Strong written and verbal communication skills
• Willingness to learn and take ownership of assigned tasks
• Team-oriented mindset with the ability to support senior colleagues Strong command of English, both written and oral
• Any other European language is a plus